PAISLEY SCHOOL DISTRICT NO. 11

BUDGET COMMITTEE MEETING

APRIL 8, 2008  7:00 PM

V-TEL ROOM

1.0 CALL TO ORDER/FLAG SALUTE

7:08 PM Budget Chairperson from 2007/2008 Budget Committee Mollie O’Leary called the meeting to order.  Present were Budget committee members Jared Kerr, Mollie O’Leary, Larry Duckworth, Dale Chiono, Derek Schuman, Ross Colahan; Superintendent Mark Jeffery and Business Manager Mary Cramer.  Absent were Budget committee members Steve Vickerman, Katie Blazer, Mark Douglas and Mary Jo Hedrick. 

2.0  ELECTION OF OFFICERS

2.1  Chairperson

Mollie O’Leary nominated Derek Schuman. Dale Chiono seconded the nomination.  The motion carried with six members voting in favor, and four members (Steve Vickerman, Mark Douglas, Katie Blazer and Mary Jo Hedrick) absent.

2.2  Vice-Chairperson

Mollie O’Leary nominated Jared Kerr.  Larry Duckworth seconded the nomination. The motion carried with six members voting in favor, and four members (Steve Vickerman, Mark Douglas, Katie Blazer and Mary Jo Hedrick) absent.

2.3  Secretary

Dale Chiono nominated Larry Duckworth.  Mollie O’Leary seconded the nomination. The motion carried with six members voting in favor, and four members (Steve Vickerman, Mark Douglas, Katie Blazer and Mary Jo Hedrick) absent.

3.0  AGENDA APPROVAL

Mollie O’Leary moved to approve the agenda.  Ross Colahan seconded the motion.  The motion carried with six members voting in favor, and four members (Steve Vickerman, Mark Douglas, Katie Blazer and Mary Jo Hedrick) absent.

The general consensus of the budget committee was to put a two hour limit on the meetings.

4.0  RECEIVE BUDGET MESSAGE

Superintendent Mark Jeffery presented the 2008/2009 proposed budget message to the Budget Committee.

5.0  CONSIDERATION OF BUDGET

Superintendent Jeffery gave an explanation of school funding to the budget committee.  He also presented the budget committee with a handout showing the state net operating expenditures per ADMr for Oregon School Districts.  It showed that the Paisley School District is the second most efficient of the 12 remote and necessary districts.

Discussion of the proposed ending fund balance ensued.  Superintendent Jeffery will bring a printout that better shows our proposed ending fund balances and the actuals as they have occurred over the last few fiscal years.

A brief discussion of curriculum, college classes offered and the number of students taking advantage of those classes this year.

The budget committee went through proposed budget revenues for all funds.  No questions except a comment regarding the transfer of funds from the general fund to the teacherage fund for the maintenance/repairs to be done in 2008/2009.  A brief discussion ensued regarding raising rents and if the daycare will be able to pay rent on the unit they will be using as of July 1, 2008.

Larry Duckworth asked for a total of salary and benefits for 2007/2008 as compared to the proposed 2008/2009.  Business Manager Mary Cramer stated she would mail that information with the minutes for the budget committee to look over.

A short discussion of bonuses and the formula used to determine how those will be paid ensued.  Superintendent Jeffery explained the Board looked at a number of scenarios and decided to go with $100 per year for those employees with more than five years of service to the District.  The budget committee asked for a breakdown of those bonuses to be sent to them.  Superintendent Jeffery stated he would send those, and stated there will be no names attached, but will show positions.

A discussion of what teachers are leaving and being hired ensued.  Superintendent Jeffery explained that one half time registered teacher is leaving and is being replaced by a ¾ time registered teacher.  Also, the FFA program will be picked up by 2 teachers working jointly with the students. 

A question was asked regarding the amount for computer hardware being much less this year than last.  Superintendent Jeffery explained those amounts will go up and down as technology gets better and we have to upgrade systems.

Superintendent Jeffery explained that student and staff travel for guidance will be used to take students on college visitations.  He also explained to the Board there is no money listed in the general fund for library books because this year we have spent approximately $7000 on library books thanks to the School Improvement Fund grant.  Also, we are asking for $1200 from the Fund 203 – Private Donations, to get some books next year.

Superintendent Jeffery explained that due to the ESD having a funding floor of $1 million dollars they are cutting back on some items, so the Districts will be picking up the costs of the audit this year.  To Paisley that is approximately $4800.

The Budget Committee instructed the budget officer to increase the proposed Operation of Plant fuel budget from $36,000 to $40,000, and the Pupil Transportation fuel budget from $19,000 to $28,000.

Superintendent Jeffery explained that the new equipment under Operation of Plant budget is for a new tractor.  He explained there will be yearly payments of $3000 for the next three years to cover the cost of the tractor.

The next meeting of the budget committee will be Tuesday, April 15, 2008 at 7:00 PM in the VTEL room.

6.0  ADJOURNMENT

8:46 PM Dale Chiono moved for the meeting to be adjourned.  Ross Colahan seconded the motion.  The motion carried with six members voting in favor, and four members (Steve Vickerman, Mark Douglas, Katie Blazer and Mary Jo Hedrick) absent.